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Using the online preview, you can quickly view the contents and go to the page where you will find the solution to your problem with Brother FAX-1020E. To start viewing the user manual Brother FAX-1020E on full screen, use the button Fullscreen. However, if you do not want to take up too much of your disk space, you can always download it in the future from ManualsBase. The option to print the manual has also been provided, and you can use it by clicking the link above - Print the manual. You do not have to print the entire manual Brother FAX-1020E but the selected pages only. paper. If you want to quickly view the content of pages found on the following pages of the manual, you can use them. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual. Additionally, your machine can print a Help List.User-friendly programming helps you take full advantage of all the functions your machine has to offer. (See Using This Manual, page i.) Because you do all your programming on the LCD, we created step-by-step on-screen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and sFollow these simple steps below to prepare and use the machine. However, before you perform these steps, refer to the Important Information (page 86), and Advice for Preparation and Simple Use Guide (page 4).Choosing a Location Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone socket and a standard, earthed Mains socket. Avoid placing your machine in a busy area. Do not place near heaters, air conTAD TAD (Example for Australia) 2 Set the number of rings to one or two on your external TAD. (The fax machine’s Ring Delay setting does not apply.
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) 3 Record the outgoing message on your external TAD (see next page). 4 Set the external TAD to answer calls. 5 Set MESSAGE STORE (Function menu 8-1) to VOICE:EXT. (Only for FAX-1030e) 6 Set the Answer Mode to TAD:ANSEnd your message by giving your Remote Activation Code for people sending manual faxes. For 3 eHowever, you can also connect a separate telephone to your machine, as shown below. Extension Telephone External Telephone (Example for Australia) Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax, lift the handset and press Hook Also One Touch Dial Keys 3 lets You can also use these keys to do an alphabetical search for the names of stored numbers.Liquid Crystal DisLets you speak to the person at the other Also, notifies you that you have voice or end and dial telephone and fax numbers fax messages in the memory.Shift Dial Pad 2 0 This key is used to access the “7” through Dials phone and fax numbers and can be “12” One Touch numbers.Also, access the Reports menu so you can select a report to print: HELP LIST, QUICK-DIAL, JOURNAL, TRANSMISSION, TEL.INDEX, SYSTEM SETUP and MEMORY STATUS List.You can also use these keys to do an alphabetiThe name and fax number will be printed on the fax cover pages and all fax pages that you send. (The telephone number will be printed only on your cover pages and on the call back messages.) (See Electronic Cover Page, page 33 and Call Reservation, page 36.) It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e. in accordance with the followi. This machin e has been design ed to be simple t o use, wi th LCD scr een prom pts to gu ide you throug h funct ions. How ever, yo u can use yo ur machine to its fulle st pote ntial by taking a fe w minutes to read this man ual.
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Finding In formation All chap ter headi ngs and subh eadings ar e listed in th e Table of Co ntents. You will b e able to find inform ation abo ut a specifi c feature by checkin g the Ind ex at the back of this ma nual. Al so, throu ghout th is manual, you will see spec ial sym bols ale rting yo u to imp ortant in formati on, cross-refe rences, and warnin gs. The machine would be damage d or would no t work corr ectly if this is not obse rved. Warn ings det ail prec aution s yo u must ta ke to a void poss ible pe rsonal injury. User-f riendly progra mming hel ps you ta ke full a dvanta ge of al l the function s your ma chine h as to of fer. (Se e Using Th is Manu al, p age i.) Because yo u do all yo ur prog ramming on the LCD, we create d step-by -step on- screen pr ompts to hel p you pr ogram your m achin e. All you n eed to do is fo llow the prom pts a s the y guide you t hrough the fu nctio n menu sel ection s and prog ramming options a nd set tings. When yo u enter th e Funct ion Mode, your ma chine display s a list of mai n menu opt ions fr om whi ch you ca n choo se. The se opti ons app ear o ne after the oth er on the di splay. You can “scrol l” more q uickl y thro ugh opti ons by press ing. Bo th arr ow keys show all opti ons, in the op posite order. ) When yo u finis h a functi on, the sc reen di splays ACC EPTED. Alternating Displ ays The LCD somet imes alternates be tween the currently select ed option, and a help messag e giving brief instr uctions abou t how to pr oceed. The di splay yo u will probab ly see most ofte n is sho wn below, showing yo u that when you plac e a docume nt in the fe eder, yo u can eithe r dial a number to send it as a fa x or press the co py key to make a cop y of the docu ment.Follow these simple steps b elow to pr epare and use t he machine. However, before yo u perform t hese steps, ref er to the Import ant Infor mation (pag e 86), and Advi ce for Prepara tion an d Simple U se Guide (p age 4).
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Keep t he pac king ma terial s for po ssib le future trans port. The s creen pr ompts you t o sele ct TON E or PULSE. To hang up, replace the han dset on its cr adle.Press Fax Star t. IMPORTANT: Do not pick up the handset. Paper Guides 1 2 3 Your machine cann ot scan an ythi ng close r than 4 mm from th e edge of the pa per. The scre en promp ts you t o choo se a DOC (Docum ent) se tting. The scr een prom pts yo u to cho ose an O GM. Press or to reach MSG CTR OGM. This i s the o nly se tting yo u can s elect if you w ant to t urn the Messa ge Centre on. Pick up the handset to reco rd a message. For exam ple: H ello. W e are u nable to take your c all at this t ime. P lease l eave a messag e after the t one. If yo u wish t o send a fax, ple ase press 5 1 ( 9 1 fo r New Ze aland), wait for t he fax ton es, then press the star t button on your machine. (See Reco rding the Message Centre’s Outgoi ng Mess age (MSG CTR OGM), pa ge 64.) Repla ce the hand set. The Messag e Centre plays y our OGM.Choosin g a Location Place yo ur fax mach ine on a f lat, sta ble surf ace, such as a desk. Sel ect a plac e that is free of v ibratio n and shock s. Locate the machine near a telephon e socket and a standard, earthed Mai ns socket. Avoid plac ing yo ur machine in a busy area. D o not place nea r heat ers, air cond itioners, water, chemicals o r refriger ators. Do n ot expose th e machine to direct su nlight, excessive h eat, moist ure or dust. Do not co nnect you r machin e to elec trical ou tlets contro lled by wall sw itches o r automa tic timer s. Disr uption o f powe r can wip e out in forma tion i n the unit’ s memor y. Do no t conn ect your machine to electrical outle ts on the same cir cuit as la rge applia nces or ot her equip ment tha t might disrupt the power sup ply. Av oid conn ecting th e fax machine near to int erfere nce source s, such as speak ers or t he base u nits of cordles s phone s.
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Connecting the Power Cord Memory Storage Your machin e is equipped with an internal battery whi ch will keep the date and time info rmation f or up to abo ut 15 hours (FAX-103 0e) or about 9 hours (FAX- 1020e) after powe r has been cut of f. After this t ime, t he dat e and tim e wi ll be lost an d you w ill h ave to re-en ter the info rmatio n. In the event of a power f ailure, all setti ngs in the menus are stored permanen tly exce pt for the sett ings that are vali d for th e next fa x only ( e.g. cont rast, o verseas mo de). The FA X-103 0e will retai n any docu ment s stored into th e memory f or up to 6 hour s after a power interr uption. We re comm end that you use a qua lity surge protect ion device on the AC power line as well as on the telephone line, or unplug the lines during a light ning storm. TA D TA D (Example for Australia) I n these cas es you must in form cal lers that they must enter the r emote activ ation code to sen d a fax. Sequence of External TAD Reception When you le ave your machine set in TAD mode, all calls will be answered by the ex ternally connect ed telephone answ ering de vice, and fax cal ls will be re ceived automatica lly pr ovided they come fr om a machine whic h sends stan dard Cal ling tone (CN G). Incoming Call The call is picked up by the TAD. (Recommended short TAD ring delay such as 1 or 2 rings.) The external TAD outgoing message begins (recommended length of 10 seconds or less). The caller leaves a voice message on the external TAD. The caller must press Start or enter your remote activation code to activate the machine and press Start. The fax message is received on paper. The caller can also send a fax message after the voice message. Manual fax call Auto dial fax call Fax reception is automatically activated by fax tone. Voice call H owever, you can also conne ct a se parate teleph one to your mac hine, as show n below. Whene v er th is external phone ( or T AD) is in use, th e screen displays EXT.
TEL IN USE, and, if the fax han dset is lifted, an alarm sounds. To discon nect the call on t he external phone and swit ch to the fax, lif t the ha ndset and press H ook (FAX-102 0e) or Speaker phone (F AX-1030 e). (Example for Australia) External Telephone Extension Telephone Als o, lets you put cal ls on hol d. A Receive Mode Use to select ho w the fax machin e will handl e incoming calls. B Resolution Sets the reso lution when yo u send a fax or make a copy. Witho ut document in the Automa tic Document Feed er: Lets you access the Repo rts me nu so you can sele ct a report to print: HELP LIST, QUICK-DIAL, JOURNAL, TRANSMIS SION, TEL.INDEX, S YS TEM SETUP and MEMORY ST ATUS List. Press to scroll t hrough the menus and option s. — OR — You can press these keys t o adjust the ring or speak er volume. G Liquid Crystal Display The LC D display s message s to hel p you set up and ope r a te your f ax machine. or Als o lets yo u look up numbe rs stor ed in th e diallin g memory. Als o, lets you put cal ls on hol d. C Receive Mode Use to select ho w the fax machin e will handl e incoming calls. D Resolution Sets the reso lution when yo u send a fax or make a copy. You can also use th ese keys to do an alphabe tical search for the names of stor ed nu mbers. I Liquid Crystal Display The LCD displ ays me ssages t o help yo u set up and op erate your fax mach ine. J Erase Lets yo u delete vo ice message s, fax messages or all messages. This also let s you recor d t elephon e calls. or The Ton e signalling a l so provide s faster call set up. The machine comes set t o LOW. If you have F AX-10 20e, you m ust lift the han dset, the n press Hook befo re you can adjust the v olume. If yo u have FAX-10 30e, press S peaker phone. Press or to adjust the volu me le v el. Th e display shows the setting you are choosing. Each key pres s changes the vo lume to the next s e tting. The ne w setting will remain until y ou change it again.
Ring Volume You can ad just the ring volume when yo ur fax machine is idle. You can se lect a ring volu me level or pres s or until th e ring is off. Press or to adjust the volume le vel. With eac h key press, the fax mach ine rings so you can hear th e current setting a nd the display sh ows the setting y ou are choosing. Each key press change s the volu me to the next setting. The ne w setting will remain unt il you change it ag ain.Yo u can also s tore names with these n umbers. When yo u dial a One To uch dial number, the s creen dis plays th e name y ou have stored, or, if yo u have n ot stor ed a nam e, the number you have store d. One Touch k eys are no t the dia l pad keys. They ar e the 6 keys (numb ers 1-12) locat ed to th e lef t of the di al pad. One Touch Di al Numbers 7 - 12 ar e access ed by hold ing do wn Shift while you press the appr opri ate One Tou c h Dial key.There a re 100 Sp eed Dial loca tions. The scree n now pro mpts yo u to st ore a name with this nu mber. 6 Use the dial pad to en ter the name (up to 15 characte rs).Use LIGHT to s end a li ght do cument. U se DARK to send a da rk docume nt. The d ispla y returns to Setup Send menu. 6 Enter a fa x number and press Fax Start to se nd a fax. Resolutio n When you ha ve a doc u ment in the fee der, you can use the Resolution key. Press Resolution continu ously unti l you see y our selectio n on the sc reen. If you want to set a different resolution for each page, see Multiple Resolution Transmission, pa ge 41. Sending Ope ration Manual Transmis sion Manual t ransmissi on lets you h ear the dial ton e, ringing and fax rece iving to nes before sending the fax. 1 Insert the document face dow n in the Automa tic Document Feeder. 2 Pick up the handset and listen for a di al tone— OR —Press Speaker phone (for FA X-1030e only). 3 Enter th e fax number y ou want to call. (See D ialling a Numbe r, pa ge 19.) 4 When yo u hear the fax to ne, press Fax Start. If y ou are usi ng the h andset, hang u p.
Standar d: suit able for m ost typed docu ments. Fine: good fo r small print; t ransmits a litt le slower than standard reso lution. Super Fine: good for s mall print or artwor k; trans mits slower th an fine res olution. Photo: us e when docume nt has varyin g shades of grey; slow transm ission time.If you try to us e a One To uch or Speed D ial location with no nu mber stored in it, you he ar a warning s ound, and scr een displays NOT ASSIGNED. The disp lay retur ns to no rmal aft er 2 seconds. Broadcasting Using th e numbers you have sto red in Groups, O ne Touch and Speed Di al memory, you can “Broadcast” faxes automatica lly to a ma ximum of 112 differen t locati ons in a few si mple steps. The LCD shows how much memory is availabl e. 3 Enter the One Touch and Speed Dial numbers (one after the oth er), Sea rch number s or a Group number you ha ve stor ed. 4 Press Fax Start. The FAX stores the do cument in memory, and then tr ansmits it to al l the numbers you en tered. If the lin e is bu sy, your machine w ill redi al.Yo u must answ er all calls yourself. I f you hea r fax t ones, wait un til the machine ta kes over the cal l autom atica lly, the n hang up (see Fax Det ect func tion). Fax Only —Use thi s funct ion if you want t o receive fax messages o nly (no telephone calls). The machine automatically an swers every ca ll as a fax call. You cannot receive a voice call, b ut you can dial ou t and make a voice call. The machine a utomatically answer s every call. If t he call is a f ax, it pr ints the fax. Your telepho n e answ ering device answers every call. Once the ext ernal telepho ne answer ing dev ice (TAD) answers, the machine listens for fax tones. If it det ects fax tones, fax messages are printed. The TAD setti ng work s only w ith an e xternal teleph one answ ering d evice (TAD). TAD (FAX-103 0e)—FAX -1030e prov ides you with a built-i n digital Mes sage Ce ntre for fa x and voice.
W h en yo u set the machine to answer call s, it will record up to 3 0 minutes of messages. See Message Centre (Only for FAX-1030e), pa ge 63 fo r more info rmation.The s creen display s your curre nt selec tion. The opti ons on FAX-10 20e are: The opti ons on FAX-10 30e are: Or, if TAD Mode i s swit ched ON by pressing ( DIGITAL TAD button), it ove rrides yo ur Answer Mode Set ting, so th e displa y shows: 2 Contin ue to pre ss Receive Mode until your new select ion appears. After 2 second s, the scree n retur ns to the date and time display, al ong with your new Answer Mod e setting.Althou gh caller s hear your ann ouncemen t, the y cannot leave a message. See Erasing t he Out going M essage (OGM), page 65 for dir ections to era se the announ cement. Any s uch extension telep hones will only ring du ring the period set on ring delay. If you wish t o send a fax, please wait unt i l you hear a fax tone an d press the Star t key, or, press 5 1 ( 9 1 for New Zea land) (you r thr ee-digit remote act ivation code ) and pres s the S tart key.” Fax Detect When yo u use this featu re, you d on’t have to pres s Fax Start when you answer a fax call and hear calling beeps. Ju st hold t h e h andset and wait for several seconds. At the machi ne, lift the handse t and press Fax St art. Receiving a Fax Printing a Reduced In coming Document You ca n alwa ys reduc e the size of a n inco ming fax t o a fix ed perc entage with yo ur machi ne. The screen disp lays It is not neces sary to have an outgoin g message.Remember, your machi ne cannot scan an ything close r than 4 mm from th e edge of th e paper. Do NOT p ull on the pap er while copyin g is in progr ess. Multipl e Copies You can mak e multiple copi es using your fax machine, and you can choo se whether the c opies will be ST ACKED (all copies of page 1, then all co pies of page 2, etc.) o r SORTED ( collate d). The defa ult resoluti on for mul tiple copies is Fine.
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1 Insert the document face dow n in the Automa tic Document Feed er. 2 If you wa nt copies “stacked, ” press Copy. — OR — If you w ant cop ies “sort ed” (coll ated), pr ess Sort. 3 Enter t he numbe r of copi es you w ant (up t o 99). 4 Press Copy. The defa ult resolution for a single cop y is S.FINE. Set the resolution to PHOTO for photogr aphs by using the Resolutio n key. The de fault reso lution for multiple copies is FINE. Set the resolution to S.FINE for small p rint or art work an d PHOTO for phot ograph s by usin g the Resolutio n key. S.FINE and PHOTO resol utions u se up more memory than FINE mode. Then make a single copy.To redu ce to the size of A4 recordin g paper automa tically, select AUTO. To select a reduction r atio, choose 93, 87 , 75 or 50. To enlarge a do cument, select 150, 125 or 120. F or example, p ress 9 for nine co pies. 6 Press Copy. The defaul t res olu tion f or red ucing and en lar ging c opies is FINE. Set the resolution to S.FINE for sm all print or artwork an d PHOTO for photog raphs by using t he Resolut ion ke y. S.FINE and PHOTO reso lutions use up m ore me mory than FIN E mode. Y ou can us e the handset or if you hav e FAX-1030e yo u can use the Speakerp hone to make and receiv e calls. For more details, see Di alling a Nu mber, page 19. The “fu ll-duplex ” digital Speakerph one allows y o u t o operate th e phone hands f ree, or allo ws more than one per son in the roo m to part icipate in a tw o-way ph one convers ation. When us ing the Speak erphone, ma ke sur e that y ou spea k clear ly. If t he othe r party has di fficulty hearing you, mo ve closer to the microphon e or use the hand set. On Hook D ialling 1 Dial t he numbe r by usi ng the d ial pad or Quick -Dial ke ys. The num ber you are dial ling, or the name you hav e stored for On e Touch or Speed D ial is displa yed on t he LCD. 2 For FAX -1020e press Fax Star t and pi ck up the hand set when you hear t h e ca ll answere d on the mon itor spea ker.
If you pres s Hook befo re lifting the han dset, the call wi ll be disconne cted. Replace t he handset to fini sh the call. For FAX-1 030e, press Fax Start, and when th e call is an swered, you c an now speak to the party at th e other e nd wit hout l ifting the ha ndset. Press Speaker phone when you fi nish the conver sation. One Touch D ialling 1 Pick up th e hand set— OR —Press Spea ker phone (for FAX-10 30e onl y). 2 Press the On e Touch Dial key o f the location y o u wa nt to call. To us e One Touch Dial numb ers 7-12, h old down Sh ift and press th e approp riate One Touch Dia l key. 3 To han g up, re place the hand set— OR —Press Speaker phone (for FAX-10 30e only ). If you tr y to use a One T ouch or Speed Dial l ocati on wi th no nu mber st ored i n it, you he ar a war ning s ound, and scr een disp lays NOT ASSIGNED. The di splay returns to normal after 2 second s. To end the ca ll, press Speaker phone. If you have a bad tele phone line con necti on, the ot her party mig ht hear your voi ce echoed during the call. Hang up and t ry the c all a gain— OR —Pick up the h andset. Hook Key (On ly for FAX-1020e) If you pick up the ma chine’s hand set and pr ess Hook w hen you are talk ing lifting the e xternal telep hone’s ha ndset, now y ou can talk to th e other part y at the machi n e. You ca n select to play or not to pla y a music dur i ng a call put on ho ld. (See Sett ing the Music on Hold, page 14.) Thi s report lis ts the na me or fax numb er of the rec eiving part y, the time and d ate of transm ission, and if the transmis sion was successful. When t he feature is OFF, the rep ort is pri nted automati cally only if the re’s an error d uring transmissi on. If the rep o rt in dicates ERRO R, send the document ag ain. If the report indicat es you should check th e readability o f cert ain pages, resend thos e pages.Jour nal list s informatio n about the last 30 in coming and outgoing faxes. TX means Transmi t; RX means Receive.
Choos e if Transm ission Verif ication Report is printe d after all Faxes sent. Quick-d i al l ist (above), alphab etically. Lists settings for INITIAL S ETUP, SETUP RE CEIVE, SETUP SEND, RE PORT SET TING, REMOTE F AX OPT, SETU P MSG CTR and MISCELL ANEOUS. Lists s um mary in forma tion and am ount of occupi ed memory. 1.HELP LIST 2.QUICK-DIAL 3.JOURNAL 4.TRANSMISSION 5.TEL.INDEX 6.SYSTEM SETUP 7.MEMORY STATUS The c over page indica tes the fa x is f rom your Statio n ID, and t he numb er of pa ges you are sen ding. If yo u have COVERPG S ETUP set to ON (see Al ways Send Cover Page, page 34), the nu mber of pages o n the cover page re mains bl ank. You can select a co mment to inc lude on yo ur cover pa ge, or you ca n sele ct 1.CO MMENT OFF if you do not wish to includ e a comment. As wel l as us ing one o f the comments shown o n the ri ght, you can al so enter up to two cu stomized messages, each 27 charac ters long. (See Compos ing Your Ow n Commen ts, page 3 5.) Cover Page for Next Fax Only Mak e sure St ation ID is s et up. (See S etting th e Station ID, pa ge 13.) This feature do es not wor k withou t the Stat ion ID. You ca n set the fax to s end a co ver page with a partic ular do cument.You can set the machine to send a cov er page whenever you sen d a fax. The screen displays: 6 Press 1 if you w ant to select addition al settings. The disp lay ret urns to the Setu p Send me nu— OR —Pr ess 2 to exit if you are finishe d choosing sett ings.This mode makes the mach ine work better for such calls. The screen displays 4 Press 1 if you wan t to select addi tional setting s. The displa y return s to the Setup S end menu — OR —Press 2 if you hav e finished ch oosing sett ings, then go to S tep 5. 5 Enter the fax number you are callin g, and press Fax Start. Memory Transmission You can scan a fax into the machine’s memo ry. This w ill be sent as soon as the scan is completed. The LCD ind icates how much memory is available.
3 Ente r the fax numbe r and then press Fax Start t o begin scanning the docume nt into memory. Once the scan is completed, the machin e dials the nu mber. Depe nding on y our typical faxes, OUT OF MEMORY error s can occ ur freq uent ly. If t his ha ppens, send t he docu ment wi thout memory tra nsmiss ion.The other f ax machine will ring as if it wer e receiv ing a telephon e call; if the ot her party pi cks up the hand set, your ma chine will r ing. Lift the handset to ha ve a conver sation. The screen displays 5 Press 1 if you w ant to select addition al settings. The disp lay ret urns to the Setu p Send me nu— OR —Pr ess 2 if yo u are fi nished choosi ng setti ngs, an d go to Step 6. The scre en prompts you to enter th e fax number yo u want to ca ll. 6 Enter th e fax numbe r, and pres s Fax Star t. 7 If you ’ve set Call Res ervation to ON, pick up your handset if the ma chine rings. You ca nnot use auto red ial with Call Rese rvation. You ca nnot use C all Rese rvation with De layed Trans missio n or with Polling. Y ou mus t regist er your Station ID to set Call Ba ck Message to ON.Next-Fax Re servation Even if your mach ine is receivin g another fax, you can pr epare to send yo ur next fa x. This way, yo u don’ t have to wait f or it to fi nish sendin g or rece iving the othe r fax.If no job is waiti ng, the scr een displ ays NO JOB WAITIN G. 2 If you h ave more than tw o jobs w aiting, use o r to select the job you want to canc el. When switched ON, Memory Security proh ibits most functions. If you set T imer or Po lled Trans mit using the m emory (that is, if you hav e already scan ned the docum ent into the machine’s memory and will s end it from the r e ), you don’t have to inte r rupt to send a fax or make a cop y. The store d documents will be saved for up to 6 hour s in the even t of a power failur e (FAX-10 30e). The st ored do cument s will n ot be saved in the event of a power failure (FAX- 1020e).
The screen displ ays ACCE PTED for 2 seconds, fol lowed by SE CURE MO DE - Memory Security is now switc hed ON. After 2 se c ond s the display w i ll then return to Miscel laneou s Menu.The screen displays A CCEPTED, the n af ter 2 seconds th e display r everts to normal. Me mory Security is now switched OFF. Th en all the data saved in the memory wi ll be printed ou t. If you forg et the Memory Security passw ord, please con tact your Brother dealer for service or the help nu mber given wi th the warra nty docume ntation. If the passw ord you en ter at Step 4 is incor r e ct, the screen would disp lay WRON G PASSWORD. After 2 seconds the displa y will then return to Miscel laneo us Menu. You must pre ss 1 and the n start from Step 2 to set M emory Securi ty. If the passw ord you en ter at Step 2 is incor r e ct, the screen would disp lay WRON G PASSWORD. After 2 seconds the display will then return to displ aying SECURE MODE.Th is could be useful if you are s ending a fax with phot os and le tters, or some page s with sma ll prin t and others with no rmal pr int. The scr een disp lays: 4 Press 1 if you wan t to select addi tional setting s. The displa y return s to the Setup S end menu — OR —Press 2 if you are fi nished cho o sing setti ngs, and go to Step 5. The scree n prompts you to en ter the fax num ber you want to call. 5 Enter the fax number you are callin g, and press Fax Start. If you wa nt to cop y a documen t using mul tipl e resol ution s, pres s Copy in Step 5. NEXT ACCEPTED 1.YES 2.NO An exten sion phone is anot her phone on the sam e phone number as the machine, bu t plugged into a differen t telephone wall socket. For example, the ma chine may b e connec ted to a ph one line in your study, and you may have anothe r phone on the same li ne (and same phone num ber) in your kitchen.
This fe ature enables you to answ er the ph one in th e kitche n if it rings while yo u are making a coffee, knowin g that you can transfer the call to the machin e if the incoming call i s a fax. If yo u answe r a fax call o n an ext ernal or ext ension phone, you can make y our machi ne take over b y usin g the Act ivation Code. Whe n you p ress the Activat ion Code 5 1 ( 9 1 for New Zeal and), the machin e starts to receive a fax. If you acc identally p ick up an exte nsion ph one when a fax me ssage is b eing recei ved, y ou may disr upt t he tr ansmissi on or r ender some porti ons un readabl e. Don’t hang up the c all f rom t he cord less ph one un til t he voi ce cal l has been transfe rred to the fax ma chine. You w ill know whe n this is beca use you will no longe r be able to he ar or t alk to the cal ler vi a the co rdless phone. I f you d o not wai t until this po int before hang ing up from the co rdless phon e, t h e call will be lost. The prese t Activation Vo ice Code is 8 1. You cannot use the same nu mber for the Activation Co de, the Deactivation Code, an d the Activation Voice Code. This is one wa y you ca n have a s eparate phone n umber for y our fax ma chine. Your fax machi ne has a Distin ctive R ingin g functi on, allo wing y ou to d edicat e one ph one nu mber just fo r receiving faxes. Flowchart S equen ce of Incoming Call You can switch it off tempo rarily, then turn it back on. All extension phones ring, fax machine is silent. (The answer mode must be MANUAL.) Fax machine automatically receives and prints fax message without ringing. Fax machine begins ringing on third ring. Registered Duet (Fax) Number Main number (Voice Number) You answer the call at an external phone or an extension phone or at the machine’s handset. Telephone Answering Device (TAD) answers the call. Incoming Call (either Voice or Fax) You can resp ond quick ly to calls yo u missed, because Caller IDs are r eceived and stored in your fax machi ne memory.