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At Dokit, we asked ourselves: are there any actual good ones. After carefully studying technology trends and the various documentation platforms available out there, we have drawn up a list of what we think are great pieces of software for creating and sharing guides, tutorials or step-by-step instructions. This list of the best documentation softwares will get you creating great user guides, procedures and work instructions in no time. Dokit Dokit is the easiest documentation tool for creating and distributing manuals, operating procedures and step by step instructions. Thanks to its all-in-one platform, it’s never been easier to manage and distribute your digital documentation. Dokit offers its users intuitive editing features and predefined templates, which in turn allows them to create guides and instructions in a few clicks. The platform then facilitates the widespread publication of these guides. Dokit’s competitive advantage is that you will not only accelerate the dissemination of know-how but you’ll also be able to create an active and engaged community thanks to all the built-in wiki collaborative features. You can now empower your customers and employees to perform technical tasks at any time. After creating intelligent and effective user guides, its users can then monitor in real time the changes they need to apply and where improvements should be made. SwipeGuide is a well-designed documentation tool who, until now, has succeeded in satisfying many customers belonging to the industrial world. Dozuki Dozuki, just like its competitor above (i.e. SwipeGuide), is an industrial-oriented platform. The employees of these industrial firms are rapidly connected to the information they need to easily and safely perform a task. The Dozuki interface gets companies working on the same page by allowing them to create a digital library of interactive visual guides.
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Procedures and work instructions are shared across teams and locations in just a few clicks in order to ensure employees are trained on up-to-date information. Speachme Speachme is an interesting documentation tool since it only allows you to create and share video tutorials. They believe interactive videos are not just a technology trend, they’re also a great way to foster collaboration and productivity in the workplace. This documentation tool combines various functions to get employees up-to-date on every single step of their daily work activities. It allows you to create photo-based instructions to internally process documentation. Final thought Technical documents are based on clear and well-written instructions to help employees and end-users perform simple and complex tasks. By using Dokit or one of the alternatives listed above, according to your exact needs, you can create great user manuals and instructions for your employees and clients. Try it today and let us know what you think.Comment Name Email Url Product Features Tour Case studies Services FAQ Enterprise About Jobs Privacy Terms Contact News Follow us and receive, from time to time, the latest news from our blog and interesting articles that we read. English. With custom templates, free training, and dedicated support, writing a user manual is no longer a pain. StepShot generates step by step descriptions without you even typing text manually. It requires no coding on your part. It is now possible with no manual typing. With integrated OCR technology, you can recognize a text from any image and insert it just where you feel it should be in your document! No, problem! StepShot offers you 8 amazing formats: Create user guides, knowledge base articles and SOPs in just minutes Our procedure manual software empowers you to deliver profound workflow documentation on time and with no challenges. Stop doing it all yourself and let the software create a process documentation guide for you.
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You can expect to save 90 of the time you used to spend on software process documentation. Create a process documentation guide with 80 steps in just a few clicks, and forget about switching between different apps. With our document workflow software, you have all the necessary tools at your disposal to generate consistent step by step documents. I would recommend it to anyone who needs to create an easy to use guidebook or step-by-step tutorial. Rudi O’Kelly IT Manager at Societe Generale StepShot became an essential tool for the IT Operations department. Screenshot-based how-to guides are now created at least 10 times faster. What took us 4 hours before, we can do now in 15 minutes with StepShot. Alexander Belotserkovskiy Technical Evangelist: Cloud The biggest value of StepShot personally for me is that I don’t have to switch between different contexts. The product allows me to stay focused on the workflow I am documenting.We’ll get back to you within 1 business day. Here's how to create modern training manual content. Often, they need to create multiple manuals to cover both internal and external training needs. Create step-by-step training for anything with training manual templates! A thick, corporate looking booklet bound in a bland cover. Maybe it has some stock imagery on it, or maybe it’s just the title on a solid cover. The old booklet format still has its place in the world (e.g. the glovebox of your car), but there are so many more options now. The training manuals of today don’t look or function like training manuals used to. It’s also possible for anyone to create one. Companies use training manuals with in-person, remote, on-demand, and just in time training. A few common applications include: They teach how to use their products, when certain features come in handy, and demonstrate key workflows. They are a critical resource, and every successful company provides them. They lay out concepts in clear language, using relevant examples and imagery.
Done right, a good training manual becomes a trusted resource for employees and managers or customers and clients. With the right approach, you can quickly go from outline to production, and provide your co-workers or customers, whomever your audience may be, with a helpful, easy to use resource. To do this, develop a picture of when, where, and how people will access your training content. What is their level of expertise. In what industry do they work. How much time do they have. Do they have a preference for written or visual content. Are there language or cultural references that you need to be aware of? With an understanding of things like audience skill level, their context, and their content preferences, you can build your content to fit their expectations and needs. And, while you probably do, spending some time to flesh it out and bring the picture into clear focus will help you craft training content that truly solves your audiences problems. Someone encountering it for the first time feels comfortable discovering the information they need and a returning user is able to quickly find specific content and topics. Simply put, this means laying out all of your training material and organizing it in a logical fashion. You could organize them by: Use this structure to create a table of contents in the final manual. Figuring out which it is requires thinking about both your audience and your content. You have a number of options for delivery. Common delivery mediums for training manuals include: What tools and resources do they have at their disposal. What will they not have access to. How much time do they have? If you’re showing complex processes that need to be seen in action, you may consider using video. If you’re working with a number of discrete, simple sequences, then using a written format supported by images might be ideal. You can combine different formats in one and provide rich, media supported content.
TechSmith Camtasia is a great tool used by professional video creators, but is easy for beginners to get started with. There are also tons of great tutorials that will get you creating in no time. Find content on tons of topics around training, video creation, and more. In many cases, this will fit your audience and your content best. Alternatively, for real-world processes, photos demonstrating the process or graphical illustrations are ideal. Usually this means adding annotations like arrows, shapes, and other callouts. Another nice touch is to remove or hide sensitive or unnecessary information. The process of adding images to a template, document, or another source involves formatting frustrations, image sizing issues, and other similar, unforeseen challenges. This lets you select the images you want to include in your manual, add text, arrange the order, and make selections about the appearance in one quick process. In this case, you might consider using tools like Zendesk or MadCap Flare to create a knowledge base support center or a help file document. So, get creative and make content that covers everything your audience might need. Based on what they say, see if there are topics that need to be expanded or ones that are not yet covered at all. Make sure to keep source files for all your work so you can easily return to it and make updates. People are used to learning online, and they often prefer it over analog sources of information. They’re searchable and allow users to bookmark particular pages for easy and quick access to often-used content. Create step-by-step training for anything with training manual templates! Outside of making awesome screencasts and tutorials, he loves golfing and skiing. However, every now and then the engine requires some fine-tuning and oiling to continue running smoothly. This fine-tuning is what training is all about. Employees, whether new or old, need continuous training to be in-tune with the latest skill sets.
It’s important for them to keep evolving and understanding the latest practices, technology, and cutting-edge tools to perfect their craft. You don’t have to take our word for it though, take a look at the results of a study conducted by “The American Society for Training and Development (ASTD) “, which collected training information from over 2500 firms and found that companies that offer comprehensive training: Have a 218 higher income per employee than those with less comprehensive training Have a 24 higher profit margin than those who spend less on training Generate a 6 higher shareholder return Not only does training help employees continuously grow and get better at their jobs, but it also directly affects the company’s bottom line. Training can help increase employee efficiency, proficiency, productivity, and overall profits. But what role does a company training manual play in the overall training of employees. Let’s dive in and find out. Why Training Manuals are Important. Training manuals play a critical role in employee training by teaching new employees about a company and its processes. Existing employees grow and learn about new systems, tools, or software. Employees who are not constantly learning or new hires who are not familiar with the tools, apps, software, or machinery used by their company can become disengaged in their work. This disengagement often leads to poor job satisfaction and higher employee turnover. In the end, both the employee and the employer gets hurt. The stats are there to prove it: 40 of employees with poor training leave their jobs within the first year. 74 of employees feel that they weren’t achieving their full potential at work due to a lack of development opportunities. 72 of employees even think of financially contributing to their own training. 68 of workers claim that training and development is the most important company policy. Only 15 of employees worldwide are engaged. The stats are never-ending.
The problem is real. Employees want to grow and hone their skill sets through regular training and developmental opportunities. A good way for companies to start this much-needed process is by crafting an awesome company training manual or training guide. Let’s get straight to the point and see what are the most important elements of a perfect training manual. Read more: How to Write A Stellar Instruction Manual Create the Perfect Training Manual By Following these Steps: In order to create a training manual that is not only informative but interesting to read, you need to have a plan in place. We have put together some key points you need to keep in mind to create the best training manual. 1. What’s the objective. The first step in creating an effective training guide is to have a clear objective in mind. What’s is the purpose of creating the training manual. What business goal is supported by the training manual. What activities should be included in the training manual. Answers to questions like these will help you figure out the main objective of creating the training guide. After the training is complete, the employees must be able to carry out the tasks for which the training manual is being created. 2. Get yourself some help. Writing a training manual is not an easy task. You can’t be casual about it. Your employees are counting on you for help as their entire work might depend upon the information present in the training manual. A good way of making sure you don’t miss out or miswrite some critical information is to get some help. Gather your peers around and start working on a training manual collaboratively. One person could be in charge of writing it while others search for the information, organize the information, or create visual assets for the manual. Read more: How to Create a Customer Service Training Manual Easily 3. Think about what you want to include.
In order to create an effective training guide, you need to have a good idea of what type of content you want to include in it. Compile all the information, knowledge, process, checklists, etc that needs to be included in the training manual. Make sure you are thorough with every point and have everything you need to write the training manual. Never, ever, rely on your memory. Even skipping a small step may lead to confusion amongst the readers. For example, skipping to tell the reader about an important switch in the new machinery can not only be misleading but can also be dangerous. Read more: How to Write an Effective Creative Brief 4. Keep your audience in mind. A common mistake company’s make while crafting their training manuals is ignoring its intended audience. The content of the training manual directly depends upon the type of audience reading it. If your training your employees on new software that no one has used before (or training new hires), then going in deep with explanations and describing the steps precisely and clearly can help them grasp the knowledge quickly. However, if you are teaching them some additional features of software they already use, no need to go all-in from scratch. Keeping your audience in mind will give you an idea of how broad or specific you need to be throughout the manual. 5. Get organized! Once you have an idea of what all information you want to include in the training manual, its time to organize that information. Outline the flow of the training guide into chapters, sections, or parts. Make sure that the training manual is in a smooth flow and covers all the time in-depth from start to finish. Organizing the information is important to avoid confusion amongst the readers and make it an easy read for them. 6. Add a table of contents. Adding a table of contents to your training manual is a must. If your training manual is heavy on pages, the importance of having a table of contents increases exponentially.
Table of contents act provides navigation to the reader and helps them go to a particular topic quickly. This is especially useful when employees need to go back to the training manual to refresh their memory on a particular topic, helping them save time and effort. Using a document editor that automatically creates a table of contents along with subheadings is a good way to do it. 7. Summarize each section. Ending each section of the training manual with a summary can do wonders for your employees. They can quickly get a recap of whatever they have learned so far, which helps save them a lot of time and effort. Read more: How To Create An Interactive PDF In Minutes How To Make You Training Manuals Interactive. Let’s face it. Training manuals are well, boring. They are filled with text and are not very engaging. On top of that, visuals are processed 60,000 times faster in the brain than text. It’s clear- images and videos convey a richer communication experience than text-heavy content alone. Making your training guides interactive with training videos and audio lessons can be a great way to enhance engagement and generate interest amongst employees. However, most document editors don’t allow you to add a video or audio to your documents. Keep on reading! 1. Add quizzes at the end. At the end of each major section of the manual, add a short quiz or learning activity to measure employee learning and retention. You can add quick-fire multiple choice questions or fill in the blanks to make learning engaging and fun. Include answers to these quizzes in a separate section so that the employees can gauge their learning and see if they need a refresher on a particular topic. 2. Ask for feedback. Since training plays a crucial role in the work-life of every employee of the organization, its important to always keep on improving the training process and material to make it even more perfect.
Therefore, always ask employees to give their honest feedback and suggestions on how to make training more effective. You can conduct a feedback session after distributing the training guides or include a section at the end of the manual for employees to write in their suggestions. This is an important step as it helps you craft the perfect training manual and ensure that the manuals are beneficial and productive for everyone in the future. Create Training Manuals the Right Way with Bit After learning about all the key points to include in your training manuals, we know you are itching to get on with the work of creating one. However, what good is knowledge if you don’t have the means to deploy it. This is why we would like to introduce you to Bit, the smartest document collaboration tool to create training manuals and other digital workplace documents for free. Bit is a new age cloud-based document collaboration tool that helps teams create, manage and track workplace documents including training manuals, fact sheets, sales decks, project proposals, ebooks, case studies, employee onboarding docs, media kits, and many more. Bit helps you make sure your training manuals are more than just plain boring text and images. Apart from allowing multiple users to collaborate on a training manual, Bit also allows users to share any sort of rich media like YouTube videos, Google Docs, One Drive Excel Spreadsheets, GIFs, Tweets, interactive charts, etc.Just copy-paste the URL of your content on a blank line of the document editor and hit enter. Bit then generates a live preview of your digital content within your document. Imagine how rich and interactive your training guides can become. Read more: How To Write Project Reports That “Wow” Your Clients Why create training manuals on bit.ai? Not sure how Bit can help you write the perfect training manual. Let’s see some of Bit’s awesome capabilities! 1.
A minimal yet powerful editor Bit has a minimal document editor which allows you to write your training manual without the distraction of unnecessary buttons and tabs. At the same time, it’s powerful enough to format your training manual document in any way you like. 2. Bring your writers, editors, and peers under one roof. Creating a training manual from scratch takes a lot of time and effort. You have to research content, come up with an outline, add awesome visuals, and create an overall interactive experience for your employees. Doing this amount of work alone can be pretty daunting and time-consuming. Thus, Bit allows you to work with your peers to get the training manual ready as quickly as you can. Working in teams also allows you to brainstorm ideas together and get your content and design people together in a single workplace. Bit allows teams to collaborate together, give real-time feedback, suggest changes, and get work done quicker. Most importantly, say goodbye to back and forth emails. 3. Create an interactive and never seen before training manual. In this digital age, you need more than just text to engage your readers. All the other document editors limit your creativity by only allowing you to incorporate text and static images in your document. Since training manuals are long-form professional documents, having to read so much text can be dull and ineffective. This is why we empower you to add any type of rich media content, like YouTube videos, Google Docs Spreadsheets, PDFs, presentations, Spotify playlists, SlideShares, GIFs, Polls, and Quizzes, etc. With Bit, you can create smart training manuals by incorporating hundreds of file types and making it dynamic and interactive. Users can also make use of Bit’s wiki features to interlink important documents, making it easier to share knowledge. Read more: How To Write An Awesome Cover Letter To Woo Your Recruiters! 5.
Brand consistency Focus on the content and let Bit help you with the design and formatting. Bit documents are completely responsive and look great on all devices, irrespective of the screen size they are viewed on. With amazing templates and themes, the training manuals created with Bit provide you with the type of brand and design consistency that is unheard of in the documentation industry. 5. Track those training manuals. How do you even know whether your employees have fully gone through the training manuals you distributed. Imagine if you were able to track the time spent by employees on these training guides, how frequently they were viewed, and if they were viewed at all. That way you know whether new employees have actually read the training material given to them. Bit allows you to track your documents and gain amazing insights, helping you create an even better version of your documents. 6. Embed those training manuals A great feature of Bit is the ability to embed documents on any website or blog. You can embed your training manual on your company website, blog, or forum in one click. The training manuals fully render and are responsive. Moreover, any changes made to the training manual will reflect live on the site. Training manual template: Conclusion Bit allows various types of teams in marketing, sales, HR, technology, customer service, designers, etc.Since creating a training manual is no easy task- you have to research, write, and design it effectively to get the most out of it- we empower teams to get the work done in half the time and with more conviction. Have a great time crafting that training manual with Bit. If you need any help, let us know in the comments below. Further reads: How To Write An Impressive Business One Pager (Template Included) How to Write an Operations Manual.
How to Create a Customer Service Training Manual Easily How To Create A Smarter Employee Handbook Document The Best Online Software Documentation Tools of 2020 Collaboration 14 Best Free Trello Alternatives in 2020 Related posts Document How to Use Document Templates in Bit.ai? Document How to Write a Stellar Instruction Manual? (Template Included) Document What’s the Best Way to Create an Internal Wiki Document, Marketing How To Create Partnership Marketing Plan. Document, Sales How to Skyrocket your Sales with a Sales Dashboard (Template Included) Document, Technology How To Create A Recommended Reading Document? About Bit.ai Bit.ai is the essential next-gen workplace and document collaboration platform.With this intuitive, cloud-based solution, anyone can work visually and collaborate in real-time while creating internal notes, team projects, knowledge bases, client-facing content, and more. The smartest online Google Docs and Word alternative, Bit.ai is used in over 100 countries by professionals everywhere, from IT teams creating internal documentation and knowledge bases, to sales and marketing teams sharing client materials and client portals. ????Click Here to Check out Bit.ai. Recent Posts Standard Operating Procedures (SOP): What, Types and How to Write? 2 days ago 13 min read Business Requirements Document (BRD): What, Why and How to Write? 2 days ago 9 min read Work From Home Policy: What is it and How to Write One? 4 days ago 11 min read 5 Best Affiliate Programs you can Join in 2020 4 days ago 11 min read Software Product Development: A Comprehensive Guide 5 days ago 9 min read Workplace Collaboration Tools for Productive Teams! 2 weeks ago 8 min read PRODUCT All Features Interactive Living Document Document Collaboration Document Tracking Content Management Document Management RESOURCES Templates Use Cases Help Center Bit Academy Integrations COMPANY Why Bit. All Rights reserved.
Normally, they show how to do or use something with detailed steps and can be exported to the PDF or Word format. Making this document helps your employees implement any process by themselves and shorten the learning curve. The below tutorial uses a practical example to show you how to perform this task. Keep reading to find out. These slides show exactly the procedure you’ve taken with the application and include smart annotations which are automatically created during the recording. So, you can save yourself a lot of time and effort when editing the recorded project. This capability comes from a very practical feature called Record Software Simulation. This function is meant for taking screenshots of a window, an object, the full screen (also your desktop), and application or a region of your screen. After capturing, ActivePresenter places these screenshots in the current slide, and you can edit them with ease. Assume you wish to guide your employees how to set up an event and recurring event in Calendar for Windows 10. You want to create a guide document and export it as a Word one. So, the idea is that you record a simulation of the Calendar app (also the target app). Then, edit the recorded project as you normally do. After that, export the project to the Microsoft Word format using a custom layout template. That is, you have to figure out what you want to capture and how to show. Since this is a training manual, it’s better to use text as little as possible. At the same time, use short and clear sentences to make your message understandable instead of using long and vague ones. Remember that the shorter is the better most of the time. One way to plan your text is start with a two-column table. Those steps should be as small an precise as “ Set the reminder time ” and “ save the event ”. Each description has an image to visualize the information.
Besides, you should practice “set up an event and recurring event in Calendar for Windows 10” skilfully to avoid making too many mistakes during capturing. So, you have no need of cutting or deleting unnecessary parts several times. Also, close other apps which can distract you from the process. Then, ActivePresenter will record everything inside the selected area. After finish the recording, the app transfers the recorded contents to the editing screen. Here is what you’ll get. Since you are creating a training manual, you’ll do this task on the Canvas instead of in the Timeline pane. Free to style and format them as you wish. The editor contains the most common formatting functions to change the slide name. So, editing the slide name comes naturally to you, for sure. Work with the Description box to do it. The technique is the same way as when you enter a slide name in the Name box. The reason is that ActivePresenter uses styles in the template for these contents. Information about this will be discussed in the next step. But when it comes to creating an employee training manual, pay attention to these: You’ll find how to work with this feature in the next parts. Then, let ActivePresenter use it to create the output format. That way, your exported Word document has the same style as your created template. Note that, creating a custom layout template requires Word 2012 or higher installed on your computer. Do this using the following tags. You can set styles (font name, font size, color, etc.) for slide names and slide descriptions. ActivePresenter will automatically use these styles when writing Slide Name and Slide Description text. Then, go to the Styles pane to create a new style. Be careful that you can’t customize the styles for tags directly. Just open the exported Word document and normally change these styles. Now, let’s learn how to export your recorded project under this template.